You will be working within the Research, Evidence and Knowledge Division in the Chief Scientific Officer Group's Scientific Strategy and Evidence Directorate. The division consists of two teams providing support to all UKHSA groups: Knowledge and Library Services (KLS) and the Research Support and Governance Office (RSGO).

Our main function as a division is to co-ordinate knowledge, evidence, research and research-related activities across UKHSA and with external partners and the wider public health research system nationally and internationally. We provide significant leadership, working especially with academic partners, to ensure that UKHSA research-based outputs, e.g. evidence reviews or other publications are of the highest quality. A significant focus is on the development and application of skills, capacity and resources to enhance how UKHSA and public health system partners deal with all sources of public health knowledge and evidence.

The purpose of the role is to contribute to the delivery of UKHSA's Knowledge and Library Services (KLS) in support of UKHSA staff and wider user groups. The role is part of the KLS Operational Team, consisting of a range of specialist roles working collaboratively to lead on the provision of comprehensive, high quality digital and site-based library services and resources to meet the needs of our users. The Assistant Librarian role has specific responsibility to contribute to the provision of library services at UKHSA site libraries.  

Please note that this is a part time role working 18.75hrs per week. We are flexible with the working hours and days within reason.

Working for your organisation

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.   

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.  

• Support collection development and acquisitions, including responsibility for the selection, retention and removal of journals, monographs and reports, and developing other KLS content to ensure that UKHSA collections meet user requirements.
• Undertake cataloguing, classification and data entry of new collections, evidence content, and signposting of external resources in the UKHSA Library Management System where appropriate, including responsibility for specific topics and resource types.
• Daily management of physical stock, and integration of new and transferred stock into the UKHSA collections, including leading on implementing marketing and promotion to specific user groups. This will include planning and delivering exhibitions, marketing materials, and other selected dissemination of information.
• Assist with the management and maintenance of the Library Management System, including data entry, reports, and library administration, managing loans and renewals, and the collection and maintenance of usage statistics relating to daily library activity.
• Support access to appropriate electronic resources, liaising with service providers when necessary, including the Systems Librarian or IT for internal issues. 
• Deliver KLS enquiry services to all users through the enquiry management system, telephone, email and in person, to help facilitate access to the best available evidence in line with KLS quality standards.
• Ensure UKHSA document delivery standards and requirements are met, especially for library users who have pressurised deadlines to meet.
• Undertake literature searching to the required standard using a wide range of public health information resources in line with KLS quality standards.
• Work effectively as part of the KLS distributed team and in liaison with other information providers and national agencies, partners, and networks.
• Utilise evidence-based information practice approaches and skills, including the analysis of data and evidence to underpin service operation and improvements. 
• Contribute to, and implement, KLS marketing and publicity strategies and activities, including the provision of locally tailored products and services where required.
• Take part in induction presentations and other KLS training events for UKHSA staff, providing a lead role in site or subject specific interventions. 

Essential role criteria:

• A graduate qualification in a KIM related discipline such as knowledge management, records management, library and information studies, information rights, information science or information management, including those which have been accredited by CILIP or ARA, or significant equivalent level of experience of working at a similar level in a library and knowledge services setting
• Knowledge of a wide range of health care resources, including experience in document delivery processes and systems
• Experience of using library management systems, including a range of specific activity-based modules
• Understanding of copyright and other legislation relating to libraries
• Experience of working with a wide range of library users, at all levels
• Skills in information retrieval from relevant sources including bibliographical databases, the internet, e-resources from a variety of platforms
• Excellent verbal and written communication skills
• An understanding of and commitment to equality of opportunity and good working relationships
• Ability to meet deadlines and prioritise workload for self and others

Desirable role criteria:

• Teaching and presentation skills, including delivery of user education in information skills 
• Ability to travel to other UKHSA sites

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Job contact :

• Name : Gurkamal Bhambra
• Email : [email protected]

Recruitment team

• Email : [email protected]