We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
About The Department
The Ministry of Justice (MoJ) is a major government department, at the heart of the justice system. Responsible for courts, prisons and probation services, we work to ensure sentences are served and offenders are given rehabilitation opportunities to become law-abiding citizens.
The Ministry of Justice (MoJ) has one of the largest and most complex spend profiles in central government. The Commercial and Contract Management Directorate (CCMD) is responsible for coordinating procurement and contract management across the MoJ, its agencies and non-departmental public bodies.
The MoJ spends £7.5bn a year and manages over 1600 active contracts, all of which are sourced and managed by CCMD. We are running some of the most ground breaking programmes such as Prison Reform and His Majestys Courts and Tribunal Service Reform. The scope of our contracts ranges from building, maintenance and the operation of Prisons, Courts and Young Offender establishments through to food for prison dogs. The directorate also buys and manages contracts for feeding up to 80,000 prisoners, the secure escorting of prisoners from numerous establishments based around the country and translation services.
CCMD is organised into category teams, each with an interesting portfolio of contracts and diverse customers and suppliers to manage. We also have systems, programme management office, supplier relationship and risk management teams who work across all areas.
Job Purpose
The candidate will be responsible for managing a portfolio of contracts, covering the HMCTS contracts for the Language Services category. This will involve managing the contract performance, and the assurance activity associated with long term commercial agreements.
Responsibilities
The job holder will be required to undertake the following duties and responsibilities:
- Guiding and supporting operational stakeholders during the contract.
- Inputting into the contract management principles framework and implementing and ensuring compliance with the newly implemented contract management principles.
- Line management for 1 Higher Executive Officer.
- Using commercial insight to identify opportunities for innovation which deliver value for money, in the contract management phase.
- Ensuring compliance with governance, legislative and policy requirements as appropriate.
- Working across the wider portfolio to share best practices and lessons learned.
- Support the business with supplier performance.
- Negotiate and execute contract variations, for contract.
- Supporting the Senior Commercial Manager and leading on activities which support the development of category management procedures, tools, and ways of working.
- Leading contract implementation and management activity, working closely with stakeholders to deliver mobilisation and exit activity.
Experience
Essential Criteria:
- A proven track-record delivering contract management in a commercial environment
- Strong business acumen and ability to show evidence-based decision making
- Excellent communication (written and oral) and influencing skills
- Excellent stakeholder management skills
- Relevant commercial experience
- Holds CIPS Level 4 or above, or a willingness to study CIPS Level 4 within 6 months of starting the role.
Desirable Criteria:
- Awareness of public sector procurement legislation including EU Rules and UK interpretations
- The ability to drive improved outcomes by influencing and developing the market
Application stage (Sifting):
Experience -
- Statement of Suitability
- CV
Behaviours -
Each applicant must provide, in no more than 250 words per behaviour, evidence of their ability to adequately demonstrate how they meet each one.
- Leadership (Lead Behaviour) - Ensure colleagues and stakeholders have a clear understanding of objectives, activities and time-frames. Takes into account different individual needs, views, and ideas, championing inclusion and equality of opportunity for all. Consider the impacts of own and teams activities on stakeholders and end users. Role-model commitment and satisfaction with role. Recognise and praise the achievements of others to drive positivity within the team. Effectively manage conflict, misconduct and non-inclusive behaviour, raising with senior managers where appropriate.
- Communicating and Influencing - Communicate in a straightforward, honest and engaging manner, choosing appropriate styles to maximise understanding and impact. Encourage the use of different communication methods, including digital resources and highlight the benefits, including ensuring cost effectiveness. Ensure communication has a clear purpose and takes into account peoples individual needs. Share information as appropriate and check understanding. Show positivity and enthusiasm towards work, encouraging others to do the same. Ensure that important messages are communicated with colleagues and stakeholders respectfully, taking into consideration the diversity of interests.
- Seeing the Big Picture - Understand the strategic drivers for your area of work. Align activities to contribute to wider organisational priorities. Remain alert to emerging issues and trends which might impact your work area. Seek out and share experiences to develop knowledge of the teams business area. Understand how the strategies and activities of the team create value and meet the diverse needs of all stakeholders.
Please note that in the event of a large number of applications being received we may run the initial sift against the CV, Statement of Suitability and Lead behaviour of Leadership.
If shortlisted, youll be invited to an interview and will be assessed on the selected success profile elements at the interview stage. Please carry a valid proof of Id that has your photo on it (passport, BRP, driving licence etc) at the interview.
Interview stage:
There is one interview stage for this vacancy and as part of the interview process you will be required to provide evidence on the following:
Behaviours
- Changing and Improving - Work with others to identify areas for improvement and simplify processes to use fewer resources. Use technology where possible to increase efficiency. Encourage ideas for change from a wide range of sources. Clearly explain the reasons for change to colleagues and how to implement them, supporting individuals with different needs to adapt to change. Encourage an environment where colleagues know that they can challenge decisions and issues safely. Take managed risks by fully considering the varied impacts changes could have on the diverse range of end users.
- Making effective decisions - Understand own level of responsibility and empower others to make decisions where appropriate. Analyse and use a range of relevant, credible information from internal and external sources to support decisions. Invite challenge and where appropriate involve others in decision making. Display confidence when making difficult decisions, even if they prove to be unpopular. Consult with others to ensure the potential impacts on end users have been considered. Present strong recommendations in a timely manner outlining the consideration of other options, costs, benefits and risks.
- Working together - Encourage joined up team work within own team and across other groups. Establish professional relationships with a range of stakeholders. Collaborate with these to share information, resources and support. Invest time to develop a common focus and genuine positive team spirit where colleagues feel valued and respect one another. Put in place support for the wellbeing of individuals within the team, including consideration of your own needs. Make it clear to all team members that bullying, harassment and discrimination are unacceptable. Actively seek and consider input of people from diverse backgrounds and perspectives.
- Managing a quality service - Develop, implement, maintain and review systems and services to ensure delivery of professional excellence. Work with stakeholders to set priorities, objectives and timescales. Successfully deliver high quality outcomes that meet the customers needs and gives value for money. Identify risks and resolve issues efficiently. Involve a diverse range of colleagues, stakeholders and delivery partners in developing suggestions for improvements. Establish ways to find and respond to feedback from customers about the services provided.
Please use STAR approach to structure your examples.
- Situation Describe the situation you found yourself in and what happened.
- Task The Hiring Manager will want to understand what you tried to achieve from the situation that you found yourself in.
- Action What actions did you take and how did you do it. Make sure to use I, not we to explain how your actions lead to a result.
- Result Use facts and statistics to demonstrate the results that your actions produced. Explain whether it was a successful outcome, and if not, what you learned from the experience.
Further information on the Success profile elements can be found on Success Profiles - GOV.UK (www.gov.uk)
New entrants are expected to join on the pay minimum. Higher starting salary and / or Recruitment & Retention Allowance (RRA) may be available for successful candidates with exceptional skills and experience.
We will consider applications from non-qualified candidates, who are willing to develop and work towards a recognised qualification in order to meet the full requirements of the role.
The specialist allowance may apply to qualified applicants with a commercial professional qualification, for example, CIPS, World CC etc.
Further details can be provided during the recruitment process.
