About this role
Publications Officer (Band D) 20-25hrs per week
Overview
HM Inspectorate of Probation is the independent inspector of probation and youth justice services. You can find out more about our work and values on the HM Inspectorate of Probation website.
The Communications Team is responsible for designing, publishing and promoting the Inspectorates reports and findings. The team is also responsible for organising and managing some online events.
The Publications Officer will be involved in all aspects of internal and external communications, including some design work according to predetermined templates and format. There is also scope for the Publications Officer to create and design new products too.
The interview may be conducted by video conference, rather than face to face. We will provide further information to successful candidates prior to interview.
The post is for 20-25 hours per week. We offer flexible working, and the successful candidate will be based at the Civil Justice Centre in Manchester, or satellite office closest to your home. There will be occasional travel to the Manchester office, as well as the annual staff conference.
All the posts we offer will be conditional upon evidence from references and various statutory checks.
Key requirements of the role
- Using relevant templates, design documents ready for publication using Microsoft Word.
- Take the lead in managing and monitoring the progress of the Inspectorates publications, including inspection reports.
- Post social media content in accordance with the Inspectorates policy.
- Manage and maintain the content of the Inspectorates website according to accessibility requirements and house style.
- Organise and manage online events
- Plan, compile and issue stakeholder communications and evaluate their use and impact to inform the overall strategy for external communication.
- Create and collate content for the Inspectorates staff bulletin and support other internal communications activity. Evaluate their use and impact to inform the overall strategy for internal communication.
- Evaluate and report on communications to inform the overall strategy of the team, directorate and organisation.
- Explore and make proposals on the use of new technology and software.
- Work with stakeholders to ensure that requirements are understood and facilitate. good working relationships, acting on feedback as appropriate.
- Recognise and promote diversity issues in all aspects of work.
We warmly welcome applications from minority ethnic and/or Welsh speaking candidates.
The option of part‑time or job-share contracts can be discussed individually.
Selection process
You must complete your application by no later than 23:55 on Friday 21 June 2024.
The interview may be conducted by video conference, rather than face to face. We will provide further information to successful candidates prior to interview.
We recruit using the Civil Service Success Profiles https://www.gov.uk/government/publications/success-profiles
About us and contact information
Our mission
His Majestys Inspectorate of Probation is the independent inspector of probation and youth justice services in England and Wales. Our mission is to promote positive changes in these services. Our recommendations, research and effective practice guidance drive improvements at individual, local and national levels. This leads to improved outcomes for adults on probation and children in contact with youth justice services, better information and support for victims; and better protection of the public.
We work in ways that are influential, independent, professional, diverse and inclusive. Read more about our vision, mission and values on our website: www.justiceinspectorates.gov.uk/hmiprobation
Person Specification - Success Profiles
Behaviours
Making Effective Decisions
Take responsibility for making effective and fair decisions, in a timely manner. Analyse and research further information to support decisions. Talk to relevant people to get advice and information when unsure how to proceed. Explain how decisions have been reached in a clear and concise way, both verbally and in writing. Demonstrate the consideration of all options, costs, risks and wider implications, including the diverse needs of end users and any accessibility requirements.
Communicating and Influencing
Communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money. Interact with others in an enthusiastic way. Express ideas clearly and with respect for others. Listen to and value different ideas, views and ways of working. Respond constructively and objectively to comments and questions. Handle challenging conversations with confidence and sensitivity.
Review existing sources of insight (including previous communication activity) to understand the overall context for communication and audience. Interpret quantitative and qualitative data to identify stakeholder and audience insights. (Government Communications Service)
Developing Self and Others
Identify gaps in own and teams skills and knowledge. Set and consistently meet development objectives. Seek learning opportunities. Support the development plans of all colleagues, recognising how diversity of experience/background can help to build an inclusive team culture. Consider the contributions of all team members and delegate work to aid the learning and development of all. Encourage and listen to developmental feedback from colleagues.
Delivering at Pace
Follow relevant policies, procedures and legislation to complete your work. Have a positive and focused attitude to achieving outcomes, despite any setbacks. Regularly check performance against objectives, making suggestions for improvement or taking corrective action where necessary. Ensure that colleagues are supported where tasks are challenging.
Ability
Ability to deliver work accurately and to tight deadlines Essential
Experience
Proficiency in Microsoft Office 365 (especially Word) Essential
Experience in using design software Essential
Experience of using social media channels Desirable
Selection Process
Stage Content Testing
Sift Application form Ability, Behaviours and Experience
Assessment Interview Strengths
Further information
We are committed to a policy of equal opportunity for all staff. We will not discriminate on grounds of gender, ethnic origin, disability, sexual orientation, faith or any other factor not relevant to a person's work.
If you would like to discuss this post, please contact: Zach Rathore, Senior Publications Officer, on 07394 715417 or [email protected], marking your email Publications Officer recruitment 2024.
