Our mission is to protect and defend the UK and allies interests in, from and to space, delivering decisive space power, enabling freedom of action, and contributing to global security. As a joint organisation, we appreciate the diverse knowledge our personnel from the Royal Navy, British Army, Royal Air Force, Civil Service and key members from the commercial sector bring to deliver: space operations; space workforce training and growth; and space capability (developing and delivering space equipment programmes).

You can find out more on what we do at UK Space Command - What we do.

We are looking for a motivated and passionate individual to join as an administrative support officer providing comprehensive and proactive support to our senior leadership team.

This position is advertised at 37 hours per week.

As an administrative support officer your role will be pivotal to supporting the wider senior leadership team with administrative support, coordination and preparation for relevant key meetings and events, and diary management.

We are looking for a motivated individual will has excellent communication skills both written and verbal, and can remain calm under pressure with a flexible approach to suit business needs.

The successful candidate will support a range of activities and will require the ability to deliver and process information efficiently and optimally, prioritise multiple and contending priorities, have good attention to detail and excellent communication skills (both written and verbal), whilst maintaining a professional and confidential approach at all times.

What will you be doing?

• Looking after two or more diaries daily to ensure the Deputy Directors' time is effectively organised and prioritised and maintain a balance of meetings and desk time.
• Maintaining an electronic diary with all the relevant information included and ensuring awareness of forthcoming diary events.
• Arranging meetings and requests from internal and external partners. This includes checking availability of attendees; booking rooms; providing conference call details; issuing appointments; rescheduling if necessary; arranging deputies and ordering refreshments and collecting visitors if needed.
• Booking travel arrangements for the Deputy Directors, and the wider senior leadership team.
• Building strong working relationships with other executive support teams.
• Preparing meeting papers, obtaining background papers, briefing notes, etc and collaborating closely with meeting organisers. 
• General Office duties including filing, processing incoming & outgoing correspondence, dealing with enquiries and ensuring messages are passed on in a timely manner

We are committed to developing our team and managing our talent so you will be able to progress your own training and development, including apprenticeships, that you can undertake as part of this role. An apprenticeship is a combined package of work and training allowing you to gain professional knowledge, practical experience and wider skills required for this job and your future career. 

Successful candidates can discuss their development options with their manager when in post

We are look for the following skills and experience:

• Able to build strong, positive and constructive relationships and work collaboratively.
• Resilient, positive, numerate and detail oriented
• Good organisational skills and can manage/ prioritise own workload to ensure effective delivery.
• Excellent communication skills both written and verbal
• IT literate (MS Office, internet, email systems) 
• Handle critical information with discretion and confidentiality

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Communicating and Influencing
• Delivering at Pace

• An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%
• Onsite Gym / Parking / Cafe
• Location Allowance (This post attracts an additional High Wycombe Allowance (£2,000 P/A)
• Cycle to work scheme access
• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years service
• In addition to 8 public holidays per year you will also receive leave for HM The Queens birthday
• Enhanced maternity, paternity and adoption leave

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Job contact :

• Name : Rachel Spicer
• Email : [email protected]
• Telephone : 07890 423801

Recruitment team

• Email : [email protected]